Vendor Rules & Guidelines

Vendor Rules, Setup Requirements, & Code of Conduct

To ensure a safe, efficient, and professional marketplace for everyone, all vendors participating in Vendor's Alley at Private Auto Market must adhere to the following rules:

1. Space Eligibility & Products Offered

• Permitted Items: Vendors are permitted to sell automotive parts, merchandise, accessories, tools, detailing products, lifestyle items, and approved packaged goods.

• Prohibited Items: The sale of weapons, illegal goods, counterfeit/bootleg merchandise, hazardous chemicals, pyrotechnics, or unapproved food/beverage concessions is strictly prohibited.

• Space Limits: Standard vendor spaces are strictly 10x10ft  All displays, tents, inventory, and signs must fit entirely within your assigned 10x10ft boundary lines and cannot extend into pedestrian aisles.

2. Event Arrival, Load-In, & Breakdown

• Staging & Setup Window (7:00 AM – 8:30 AM): Vendors must arrive during the setup window to check in, receive booth passes, and complete booth setup.

• Late Arrivals: Vendors arriving after 8:30 AM will not be permitted to drive support vehicles into Vendor's Alley to maintain pedestrian safety.

• Breakdown Window: Displays must remain fully intact until the official event conclusion. Early pack-up or driving support vehicles through vendor rows before the event ends is strictly prohibited.

3. Grounds Safety & Operational Conduct

• Tent & Display Anchoring: All canopy tents 10x10 must be adequately weighted down at all times to prevent wind hazard damage. Unanchored tents will be taken down immediately.

• Noise & Generators: High-decibel, loud open-frame generators are not permitted. Inverter generators or battery power stations are required. Music or promotional audio must be kept at a reasonable volume that does not disrupt neighboring vendors.

• Trash & Space Cleanliness: Vendors are solely responsible for maintaining a clean booth area and removing all trash, boxes, tires, and leftover inventory from their footprint at the end of the day.

4. Fees, Sales, & Disclaimers

• Space Pass Non-Refundable: Your $104.25 registration fee reserves a physical space and operational marketing exposure. Registration fees are non-refundable.

• No Sales Commissions: Private Auto Market does not take a percentage or commission on your vendor sales. 100% of your retail earnings belong to you.

• Transaction Responsibility: All retail transactions, credit card processing, payment issues, and buyer receipts are strictly managed directly between the vendor and the buyer.

Legal & Operational Disclaimers

1. Marketplace Disclaimer & Vendor Responsibility
   Private Auto Market (PAM) solely provides physical venue space and promotional exposure. PAM is not a retail partner, distributor, or broker, and assumes no responsibility for product quality, warranties, or inventory claims. Vendors are 100% legally responsible for the products and services they sell.

2. Permits, Licenses, & Sales Tax Compliance
   Vendors are solely responsible for obtaining any necessary business licenses, retail permits, and state tax registration. Vendors are legally required to collect and remit Pennsylvania Sales Tax on taxable goods sold on event grounds in accordance with state regulations.

3. Support Vehicle & Trailer Parking
   Support vehicles and supply trailers may enter Vendor's Alley strictly for unloading during the setup window (7:00 AM – 8:45 AM). Once unloaded, support vehicles must be promptly moved to designated Vendor Parking areas prior to 8:45 AM.

4. Pedestrian Safety & Site Speed Limit
   Any support vehicles moving on or near event grounds during setup or teardown must adhere to a strict 5 MPH speed limit and yield to pedestrians at all times.

5. Food & Beverage Regulations
   Unless explicitly approved in writing as a licensed food vendor, booth holders are prohibited from selling open food, hot meals, or prepared beverages. Pre-packaged, shelf-stable items must comply with local Erie County health guidelines.

6. Product Representations & Warranties
   Vendors are 100% legally and financially responsible for the accuracy of product claims, authenticity of goods, and verbal or written representations made to buyers regarding their items.

7. Property Damage, Theft, & Loss
   PAM assumes no responsibility or liability for loss, theft, vandalism, or damage to vendor inventory, tents, displays, electronics, or personal belongings brought onto the grounds. Displaying and selling items is done entirely at the vendor's own risk.

8. PA Retail Legal Limits
   Vendors are solely responsible for ensuring their commercial activities comply with Pennsylvania state laws, municipal codes, and consumer protection statutes.

9. Indemnification
   By registering and occupying a vendor booth space, vendors agree to hold harmless and indemnify Private Auto Market, its LLC, owners, site managers, and event staff from any claims, disputes, injuries, product liability, legal fees, or damages arising from vendor operations or buyer interactions on event grounds.